Email Samples Bands Can Use for Music Promotion

Email Samples Bands Can Use for Music PromotionEmail Samples Bands Can Use for Music PromotionBands face a variety of situations when it comes to introducing themselves, pitching demos, and inviting critical viewers to shows, not to mention a host of other circumstances. The right email can go a long way toward achieving your goals.These email samples are short and simple, and yours should be, too. No matter who youre emailing, keep these basic rules in mind You want to stay on point, and get yourinformation across clearly and concisely. Save the cute stuff for another timeWith those guidelines in mind, here are a few examples of how simple your emails can and should be.Band Introduction for Labels, Managers, and AgentsHi, industry contractMy name is Bob and Im writing to let you know a little bit about my band, the Blah Blah Blahs. Weve had some successes recently, including a four-star review in our local paper, touring as thesupport actfor Band Z, and internet radio play. Weve jus t recorded an doppel-lp called Blah Blah, and weve been told it reminds people of Band X and Band Y. We hope youll have a gelegenheit to decide for yourself.Were looking for a label/agent/manager to help us take our success to the next level. Wed like to send you a demo and give you some mora information about our band. Please letme know if you need any more information and we will get a demo to you. Thank you, and we hope to hear from you soon Sincerely, Bob and The Blah Blah Blahs insert web addressDemo Follow-UpHi, label contact or AR DepartmentIm following up to make koranvers you received my demo, Blah Blah by the Blah Blah Blahs, and to ask if youve had a chance to listen to it yet. We just received a rave review in the local paper and plan on playing some shows soon. If you need any more information or would like to hear some more, please dont hesitate to get in touch.Sincerely, Bob and The Blah Blah Blahs insert your websiteShow Invite for Labels, Managers, Agents, and Media Dear label contact or AR department/manager, etc.Just wanted to tell you that The Blah Blah Blahs will be playing in your town in two weeks, and wed love to put you on ourguest list. Please let us know if youd like to attend the show, and well make sure your name is at the door. Hope to see you thereThe Blah Blah Blahs Venue XOn stage 10 p.m.Sincerely, Bob and The Blah Blah Blahs websiteNews Announcement for Labels, Agents, Managers, Promoters, and MediaHi,contact nameExciting news for The Blah Blah Blahs We have been selected to play a showcase gig at Midem, along with the Yada Yada Yadas. Our show is January 27 at 5 p.m. on Midems Talent Only Stage. Please stop by and check us out if youre going to be there. Please visit our website or drop us a line if youd like alittle more information about the band, or if you want to hear some of our music. binnensee you in FranceSincerely, Bob and The Blah Blah Blahs websiteRequest for Review of Album or SingleHi, journalists namePlease fin d attached a copy of The Blah Blah Blahs new album and a photo of the band. Wed love it if you could listen to the album and give us a review. Please get in touch if you need any more information about the bandSincerely, Bob and The Blah Blah Blah Blahs websiteRequest for Review of Live ShowHi,journalists nameBob and The Blah Blah Blahs will be playing at Venue X in two weeks. We hope youll be able to make it out to the show and give us a review Well put your name on the guest list. Hope to see you thereBob and The Blah Blah Blahs at Venue XOn stage 10 p.m.If you need more information, please get in touch Ive included a photo of the band.Sincerely, Bob and The Blah Blah Blahs websiteFollow-up Review RequestHi,journalists nameJust wanted to follow up and make sure you received the promo of the new Bob and The Blah Blah Blahs album. Do you think you will be writing a review of the album? Please let us know if you need any more information. Hope to hear from you soonSincerely, Bob and The Blah Blah Blahs websiteRequest for a ShowHi,promoters nameBob and The Blah Blah Blahs are planning a tour in June to promote our new album Blah Blah, which will be released May 15 on X Records. Were looking for a show in your area on June 15, 16, or 17 and were hoping youre willing to promote our gig.Ive attached a press packet with reviews of past shows and a copy of our new album. Reviews for our new album are scheduled to appear in Y music magazine and on Z website before our tour begins, with more to come. We can provide you will promo copies of the album and posters.Please get in touch with any questions, and we hope to hear from you soonSincerely, Bob and The Blah Blah Blahs websiteMore Things to Keep in MindKeeping your emails short and to the point will go a long way toward making a good impression, but a few other touches will help you stay on everyones good sideMake sure you understand alabels demo policybefore you send them any music. Dont send a demo without permissi on if youre unsure. Some labels refuse to take unsolicited demos for legal reasons, mostly so you cant say that they stole song ideas from your demo.An offer to buy them a drink or two never hurts when youre inviting any industry or media person to come and see you play. Infact, it can help a lot.Strike a good balance between making yourself known and being a pest. Tons of people clamor for the attention of labels, media, managers, agents, and others in the business, so you have to be a little forceful to get the attention you need. But youll get the wrong kind of attention if you cross the line and pester people. Dont send daily emails- for real news, send one email. Ifyou need an answer, wait a few days before you follow up.Dont send attachments. Send links to your website and music instead.Send a link to a site where they can easily download high-resolutioncolor photosof the band. Dont do black and white- publications that need black and white photos can print color photos in bla ck and white, but publications that print in color often cant work with black and white.Keep deadlines in mind, and plan ahead. Many major music magazines have a lead time of two months or more for their reviews, so get your promos in well ahead of the actual release date if you can. Remember that it can take a little time to get responses from people when youre contacting them for the first time, so start that dialogue as early as possible, especially if you need an answer by a certain date.